Four Ways to Create More Time in Your Work Day

By on August 21, 2017

Business owners are a busy bunch of people! They are always running from here to there, answering emails while eating lunch, and trying to put out fires all day. Tell a business owner that you have a solution to solve all their problems, and they may answer “That sounds great! I wish I had the time to learn more about it.”

When I get that type of response from my clients, I place my hands on their shoulders, look them in the eye and say, “If you don’t have the time to do something correctly now, when will you find the time to do it over?”

Every business owner is given the same 24 hours each day. The ones who are successful in managing their time properly are the people who treat time as a currency; it’s money in their pockets. They don’t squander their time; rather they guard it from time robbers, and make sure they keep some in reserve in case of an emergency. If they have time left over at the end of the day, they can use it however they wish.

How can you create more time in your busy day? Below are four simple strategies to help free up valuable minutes and hours each day. Start using these tips and you can see a better return on your investment of time.  

  • Block Out Time Robbers – Every company has employees that I like to call “time robbers.” They walk into your office in the middle of the day, unannounced, and spend 30-45 minutes talking to you about their weekend, their problems, or something unrelated to work. When they leave, it will take you another 10-15 minutes to get back into the work you were doing. Another time robber is the person who calls you during the work day to discuss the same topics. If you want to gain valuable time during the business day, learn to block these bandits. When they walk into your office, stand up, shake their hand and say “I’d love to hear all about your weekend, but I need to get something done. Can we talk at the end of the day?” The time you save here can be used for 10-15 minutes breaks in the day to take a walk outside to clear your head and recharge your battery.

 

  • Plan Ahead – Whenever I drive to a meeting, whether it’s 15 minutes or an hour away, I always check my traffic app to find the best route possible. I hate sitting in traffic. If it’s a morning meeting, I will order my coffee on my phone app before I get into the car. That way, I can get my drink and be back on the road in less than 60 seconds.

Smartphone apps can save you so much time and help increase productivity if used properly. The key to success is avoiding time robber apps (e.g. games or social media apps that are used for personal/social reasons). Ask friends and colleagues what apps they use to be more productive and save time during the day.

  • Reduce Your Down Time – There are few things worse in business than putting the final touches on a presentation or proposal only to find out there is no ink or toner left in your printer. If you’re like me, this typically happens late at night when the stores are closed…and you need to be on the road to your meeting before they open. Thankfully, we now have the Brother Refresh Program, the only ink and toner auto-fulfillment service available directly from a manufacturer.

If you have a Brother printer, sign up for their auto-fulfillment program (check online to make sure your model is compatible) and you will never worry about running out of ink or toner again. Using predictive technology based on your printer usage and ink or toner levels, Brother Refresh detects when your printer is running low and will ship a replacement order right to your door. There are no recurring subscription costs or cancellation fees; you only pay for the ink or toner cartridges you need and you can cancel at any time. I love this concept!

  • Ship Packages More Efficiently – If you regularly ship packages for business, then you know how pain-staking the process can be for your company. It also takes time to make sure you are getting the best deal from your shipping partner. Recently Pitney Bowes introduced SendPro, an online postage solution, that is saving small business owners both time and money. You simply put the package on the free 10 lb. scale that Pitney Bowes sends to you, type in the address, and choose the best shipping option (you even get discounted rates thanks to Pitney Bowes).

I hope you find my four tips useful and that they help you increase productivity while saving you time during the day. If you have more tips or want to share your feedback with me about this post, feel free to connect with me on Twitter.

Sponsored by Brother

 

About Brian Moran

Prior to rejoining the world of entrepreneurship, Brian was the Executive Director of Sales Development at the Wall Street Journal where he oversaw the sales development and marketing programs for the financial and small business categories among the many Journal brands. From 2002-2010, Brian was President of Veracle Media and Moran Media Group.

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